Track expenses and profit in Finances
Expenses, profit and loss, profit by job and sales tax.
What it is
Finances answers "am I making money?" without a separate bookkeeping app. Everything already in Jobs & Jots (payments, time, materials) is counted for you.
1 Add expenses
- Open Finances and click Add an expense.
- Enter the amount, date, who you paid and the category.
- Pick the job (optional) and attach a receipt photo or PDF.
Labor from time entries is a job cost, not money paid. Add wages you actually pay as expenses.
2 Read your numbers
- Profit & loss: payments received minus expenses, by month, quarter or year.
- Profit by job: invoiced − item costs − labor − expenses for each job.
- Tax summary: the sales tax collected, which goes to the state.
Cash basis: money in when the client pays, money out when you pay.
3 For your accountant
- Click For my accountant (.zip) to download everything for the period.
- Rename the expense categories to match your accountant's in Categories.
Common questions
Are these expenses sent to QuickBooks?
No. Nothing here is sent to QuickBooks, so it isn't counted twice.
Related guides
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